Purchasing
Buy from suppliers, receive and restock in one flow
Take a purchase order from draft to approval, record what arrives, match the supplier invoice and put stock on the shelf, ready to sell on your website, apps and POS.
Free forever plan · No credit card required
PO-2041
Shree Ganesh Traders · GSTIN 29AAKFS4415M1ZT
- Draft
- Approved
- Sent
- Partially received
- Received
- Toor dal 1 kg200/200
- Basmati rice 5 kg80/120
- Sunflower oil 1 L300/300
- Ragi flour 1 kg60/150
Sent by Priya S. · 12 Dec
Supplier to shelf in five steps
Each step hands over to the next. Nothing is keyed in twice.
- Step 1SupplierAdd the supplier, GSTIN and price list once.
- Step 2Purchase orderRaise, approve and send the PO.
- Step 3ReceiveRecord what arrived, in full or in part.
- Step 4MatchCheck the invoice against PO and receipt.
- Step 5Put awayShelve each line in its bin. Stock is live.
Purchase orders
Approve before you order, then send a clean PO
A PO moves from draft to approved to sent. Its history shows who did what and when.
- Draft, Approved, Sent, Partially received, Received
- Line items with quantities, rates and taxes
- Printable PO for the supplier
PO-2041
ApprovedReceiving and invoices
Pay for what arrived, not just what was billed
Record each delivery as a goods receipt. When the invoice arrives, Zopping matches it to the PO and the receipt.
- Full or partial receipts against one PO
- Received stock posts to inventory
- A match status on every supplier invoice
Goods receipt GRN-1187
Against PO-2041 · Invoice INV-5521 · Warehouse
Received
580 units
Invoice total
₹1,52,400
Variance
₹0
Received by Imran · posted to Warehouse stock
Less chasing, fewer surprises
Know who you buy from, what to buy next and where it goes.
Suppliers with GSTIN
Tax details and price lists for every supplier.
Shree Ganesh Traders
ActiveReorder suggestions
Reorder policy per product tells you what to buy.
Reorder suggestions
WarehouseShelve stock after receipt
Each receipt becomes tasks with a printable bin sheet.
Putaway · GRN-1187
Print sheetPurchasing questions, answered
Quick answers to what retailers ask most. Can't find yours? Ask our team.
Free forever plan · No credit card required
What is 3-way matching?
3-way matching compares the purchase order (what you asked for), the goods receipt (what arrived) and the supplier invoice (what you are billed for) before you pay. Zopping shows a match status on each invoice, so differences are visible before payment.
Can I receive a purchase order in parts?
Yes. Record each delivery as a goods receipt against the same PO. It shows as partially received until every line is in, and each receipt adds to stock.
Does receiving stock update my online store?
Yes, when stock is set to follow purchasing. Received quantities post to inventory for that location, and your website, apps and POS sell from the same count.
Do purchase orders need approval?
A PO moves through Draft, Approved and Sent before it is received, and its status history records each step, so a draft cannot reach a supplier unapproved.
Is purchasing included in my plan?
Advanced warehouse management is part of the Enterprise plan on the pricing page. Tell us about your suppliers, stores and warehouses and we will say which plan covers purchasing for you.
See purchasing with your own suppliers
Tell us who you buy from and how goods reach your stores. We will show you purchase orders, receiving and invoice matching.